I run a small business or private practice
You're busy and buried in admin. We map your real workflows and build simple automations so you reclaim time and see more customers or go do what you please.
I want to reclaim my time →Custom systems · Built in two weeks · You own them
Stop losing hours, leads, and profit to manual work.(…. that you don't like anyway!)
We build simple, ownable systems that cut out the wasted time and give you and your team that time back — in two weeks. No subscriptions. No lock-in. You own everything.
What's Your Manual Work Really Costing You?
Most owners think automation is 'nice to have.' The math shows it's often the highest-ROI decision they make. One extra job or referral per month frequently pays for the entire system many times over.
Admin/Support $25–$45 · Technician/Field $45–$75 · Manager/Realtor/Accountant $75–$150 · Owner/Principal $150–$250
Studies usually put admin time at 20–40% of the workweek. We set the default lower than that on purpose. We'd rather start conservative than oversell what automation can realistically recover.
Your reclaim estimate
Most people only get a few real hours of actual work done in a day. The rest disappears into email, moving data between systems, hunting for documents, meetings, and constant interruptions. This calculator only measures the admin work we can automate. It doesn't try to put a number on the focus and breathing room your team gets back when the interruptions stop. That part is just a byproduct — but it's often the most valuable one.
Admin pool
Your team spends ~1,440 hours/year (≈$93,600 of payroll) on admin work
Hours back per week
13.8 – 18.4 hrs
Monthly value
$3,744 – $4,992
Annual value
$44,928 – $59,904
If you're running a small team with tighter numbers, the biggest lever isn't your hourly rate — it's how much of your week is still disappearing into admin work. Most owners are surprised when they realize it's roughly double what they thought.
The numbers above only show the time you can get back from invoicing, booking, intake, and follow-up paperwork. They don't include what happens when that time gets redirected to referrals, reactivating past clients, sharpening your offers, and actually showing up in your market. That's where the real growth shows up.
Which path fits you?
Self-select. One clear next step for each situation.
I invest in or support portfolio companies (PE Firms / Family Offices)
Deploy working systems across companies in weeks, not quarters. Fixed-bid, full ownership.
Portfolio acceleration →
I lead inside a large company (Enterprise / Midsize)
Get production-ready solutions, runbooks, and trained teams — then we exit cleanly.
Yes to the AI adoption pilot →
I want to learn how to build & deploy real systems
Hands-on bootcamp and tools from someone who shipped at Fortune 500 scale. Develop a new skill or get the job you want.
I'm ready to build my app →The research has said it for decades
None of this is new. What's new is that the fix now costs thousands, not millions.
Companies that contact a lead within an hour are 7 times more likely to qualify it — and 60 times more likely than those who wait a day.
Harvard Business Review, 2011
Increase customer retention 5% and profits rise 25 to 95%.
Bain & Company, Frederick Reichheld
About half of all paid work activities could be automated with technology that already exists.
McKinsey Global Institute, 2017
Same rigor. Your scale.
Dave Acevedo · Founder
We run the same delivery standards we used with Fortune 500 clients on five-person businesses. That means clear scoping, a fast pilot, proper build, and deployment in weeks instead of months. 28 years of experience (including time in the USAF) and one simple rule: the person you speak with is the person who actually does the work. No layers, no handoffs.
A lot of owners have just gotten used to losing hours every week. It becomes background noise. But those hours add up to real money — the vacation you keep putting off, the car payment, your kids' tuition, or the better holidays you could actually afford. For years, proper automation was priced out of reach for most small teams. That changed. Now the cost of staying stuck is a choice, not a necessity.
Ready to stop losing money to manual work?
Get a personalized ROI breakdown from your calculator inputs, or book a short call. No pitch. No pressure.
Book a CallThis calculator is built on your inputs plus published research on how people actually spend their time. Every business is different, so your results will depend on your specific workflows, the tools you use, and how consistently you implement the changes. The 60–80% range is a conservative estimate of what disciplined automation typically recovers from repetitive admin work. It's not a guarantee of any specific financial outcome.